Accurate posting. Faster reconciliation. Clearer revenue tracking.
What a Virtual Payment Poster Does
- Post EOBs, ERAs, and EFTs accurately into your practice management system
- Match payments to claims, patient accounts, and payer adjustments
- Identify underpayments, denials, and take-backs immediately
- Record co-pays, deductibles, and secondary payments
- Manage daily reconciliation and generate deposit summaries
- Coordinate with billers to correct posting or payer discrepancies
- Maintain proper payment logs and audit trails for compliance
- Ensure HIPAA-compliant handling of financial and patient data
Why Virtual Payment Posting Matters
- Ensures accurate financial data for reporting and forecasting
- Reduces claim rework and billing errors
- Speeds up month-end closing and accounting processes
- Minimizes lost or untracked payments
- Provides real-time insight into your cashflow
Benefits of Hiring a Virtual Payment Poster
- Cut overhead costs — no in-office staff or training expenses
- Accelerate posting turnaround — 24–48-hour payment posting
- Improve financial accuracy — error-free data entry and audits
- HIPAA-secure workflows — safe handling of PHI and financial data
- Save staff time — your front office can focus on patients
- Scalable support — add more posters as payment volume grows
Day-to-Day Tasks Include
- Download ERAs/EOBs from clearinghouses and payer portals
- Post insurance and patient payments into your billing system
- Reconcile deposits with bank statements
- Flag and route denials or adjustments to billing specialists
- Maintain detailed posting logs and daily reconciliation reports
- Generate summaries for management review
Tools & Systems We Work With
- EHR/PM systems: Athena, eClinicalWorks, Kareo, NextGen, AdvancedMD, DrChrono
- Clearinghouses: Availity, Office Ally, Change Healthcare, Waystar
- File types: 835, 837, CSV, PDF EOBs
Who Benefits Most
- Medical practices managing large claim volumes
- Multi-provider clinics and billing companies
- RCM departments seeking to clear backlogs or improve accuracy
- Start-ups needing expert billing support without hiring in-house
Why Choose Our Virtual Payment Posting Team
- Trained in payer-specific rules and posting nuances
- Daily, weekly, and monthly reconciliation reports
- Fast onboarding and secure remote connection setup
- Dedicated account manager and clear communication channels
- Proven accuracy rate of 99%+ across thousands of payments
Get Started
- Free payment posting workflow review
- Custom staffing plans (full-time, part-time, or project-based)
- Quick onboarding — ready to start within 48 hours
